Game+Night+March+12

**ABOUT GAME NIGHT: Event is scheduled for March 12th 8:00 PM - Midnight! Laser Tag inflatable arena in the new gym, DJ and tables/chairs set up in the old gym, concession stand in rotunda and ping pong/air hockey games in the main hall.**

SEE MASTER CHECK LIST FOR MOST RECENT UPDATES!!!

Draft sign in sheets to be revised/approved at next Outreach meeting Ellen submitted the following to Greg Cicero, Head Custodian

Flyer for Event (to be revised) 

__**Minutes from 3/2/10 Outreach Meeting**__ Questions/Follow Up: 1-Are we required to put down mats on gym floor under the inflatable arena? 2-Did the HS PTSA or Booster Club agree to set up concession stand? 3-Can we revise flyer so it does not look like a laser tag only event- add more info about DJ/Games? 4-Do we plan to take pictures at the event? We could use the school list to make sure students are not photographed who do not have permission. 5-Need to confirm sign-in and sign-out policy and sheets //(updated 3/3/10 EH)//

__ Use of the Gyms: __ We plan to have an inflatable Alien Laser Tag Arena (30ft diameter, 18ft. tall) in one gym and a DJ and tables for a "dance" in the other gym. John has tentatively booked the laser tag and will submit a requisition form today for payment. Giuseppina booked and confirmed DJ! Ellen spoke to Pete Kuczma; he was ok with the inflatable being put directly onto the gym floor and just asked that we have students wear appropriate footwear on the gym floors (no boots, heals that can damage the floor.) __ Use of Hall/Rotunda/Cafeteria: __ The PTSA or Booster Club concession stand will be in the rotunda area (Ellen waiting to hear back who would like to do it) and games (ping pong/air hockey/wii) in the cafeteria and/or hall outside the gyms. Art has Wii from the Village, John has personal air hockey table at his home that we can borrow, the HS has 4 or 5 ping pong tables that we can use (no need to borrow from PVC.)
 * __Notes from 2/23/10 Outreach Committee Meeting__**

Building use form for all areas has been completed. Set up time 7:00PM, event 8:00-Midnight, Clean up 12:00-1:00AM. Ginny got information about costs to cover custodial overtime. __ Policy: __ We plan to use the parking lot back entrance only and have every student sign-in and sign-out. If they leave before midnight they will not be allowed back in. We will have "emergency contact" forms for any non-CHHS students to fill out if someone brings a friend from another school or high school aged relative. __ Chaperones: __ Giuseppina Miller, board member on the committee, does not believe there is a school policy regarding the number of chaperones needed. We plan to ask for volunteers to "staff" the event this Thursday at our next Coalition meeting. Ellen will ask Al what is the minimum number of chaperones he is comfortable with us having. Kathy will make up staff name tags for us to wear. __ Promotion: __ Starting tomorrow, Ellen will put event info in daily announcements, on the web, post flyers around school and "talk it up!" Once the Coalition has a logo Outreach Committee discussed ordering t-shirts for volunteers to wear at events and making a banner for "info booths."

__T-shirts:__ Cliff and Ellen will have a U CHOOSE meeting tomorrow with students promotion and discuss t-shirt design and Cliff will order shirts from local vendor; approx. $6.50 per shirt.

Ellen has completed the building use form. Ellen will work with the students to name the event and create a flyer. The building is available for set-up at 7pm (due to sports team practices using the high school in the event of rain). Ginny will follow up with Janine and Kusum about insuring this coalition event. We will be securing insurance that will cover this and other events at any location (cost: ~$600). Ginny will follow up with Kusum about custodial charges (cost: ~$120). The event will be publicized following the next meeting of the outreach committee, scheduled for Tuesday, Feb 23 at 8am at the Municipal Building (Small Conference Room, 2nd floor).
 * __NOTES from 2/9/10 Outreach Committee Meeting__**

Current plans for the game night include: __Laser tag__: Ellen will research the inflatable alien laser tag option. Cliff and John will research vendors of rental equipment. Ellen has arranged for the use of the mats. Students would like to design/layout the course. There will be teams (girls, boys, coed?) and a time of free play for those who do not want to participate in the ladder competition. Kathy will contact local appliance stores about refrigerator boxes to be used in building the course.

__DJ__ Cliff has contacted one DJ who charges $650 for 4 hours; $800 for 5 hours Guiseppina will contact DJ Angel and get in touch with Cliff to coordinate who to book.

__Other games__ Ping pong table can be brought over from PVC. Wii and fussball can be brought from the Village Rec Dept (Art received ok from Abe).

__Refreshments__ Ellen will talk with PTA about this. If PTA is not able to help with this, she will contact Ginny.

__Prizes__ Prizes for the Laser Tag competition: gift certificates to local businesses (J&J, Capriccios, et al)